Terms of Service

1. Acceptance of Terms

By accessing or using Preceptor.Network ("the Platform"), operated by The Data Design Group, you agree to be bound by these Terms of Service. If you do not agree, do not use the Platform.

2. Description of Service

Preceptor.Network is a clinical placement matching platform that connects healthcare students with licensed preceptors. The Platform is intended for use by healthcare professionals and students located in and licensed within the United States. The Platform facilitates the match and introduction between students and preceptors based on program-specific clinical requirements including credential type, population focus, care model, geographic proximity, and scheduling compatibility.

Preceptor.Network does not employ, supervise, credential, or endorse any preceptor or student. The Platform's role is limited to:

• Maintaining a directory of licensed healthcare providers sourced from public records
• Matching students with preceptors based on program requirements
• Facilitating the initial introduction and contact exchange between matched parties
• Providing communication tools (optional Privacy Messaging) for matched parties

Once a match is made and contact details are exchanged, the clinical relationship is between the student, the preceptor, and the student's academic program. This includes but is not limited to any Match Credits, Preceptor Reviews, or any other communication made between the student, the preceptor, and/or the student's academic program through our communication services. Preceptor.Network is not a party to the clinical placement agreement.

3. User Accounts

You must provide accurate, complete information when creating an account. You are responsible for maintaining the confidentiality of your login credentials and for all activity under your account. You must notify us immediately of any unauthorized use.

4. Roles and Responsibilities

Students

Students pay a one-time $10 match fee per preceptor request. Students are responsible for meeting all clinical requirements set by their academic program and clinical site. Students should independently verify preceptor credentials with their state board of nursing before beginning any clinical rotation.

Preceptors

Preceptor accounts are free. Preceptors may optionally charge a precepting fee directly to students; such fees are between the preceptor and student and are not processed by Preceptor.Network. Preceptors may optionally activate Privacy Messaging for a one-time $50 fee. Preceptors represent that they hold a valid, unrestricted license in the state(s) where they practice.

Schools

School coordinators may use the Platform to manage program requirements, clinical placements, and student matching. Schools are responsible for verifying that matched preceptors meet their program's accreditation requirements.

5. Payments, Refunds, and Match Credits

All payments are processed through Stripe. Preceptor.Network does not store credit card information.

Match Fee

A $10 match fee is charged at the time a student requests a preceptor. This fee covers the administrative cost of facilitating the match, exchanging contact information between the student and preceptor, and supporting the continued operation and development of the Platform.

Match Credits

If a match does not work out — for example, if the preceptor cancels, becomes unavailable, or the placement cannot proceed for reasons outside the student's control — the student will receive a $10 match credit applied to their Preceptor.Network account. This credit can be used toward the match fee for their next preceptor request.

Match credits:

• Are issued automatically when a preceptor cancels an accepted match
• May be issued at Preceptor.Network's discretion in other circumstances (e.g., preceptor non-responsiveness, license issues discovered after matching)
• Do not expire
• Are non-transferable and have no cash value
• Cannot be combined — one credit applies to one match fee

Non-Refundable Situations

Match fees are not refundable and no credit is issued when:

• The student cancels or abandons the match after contact details have been exchanged
• The student's academic program or clinical site rejects the placement for reasons unrelated to the preceptor's qualifications
• The student fails to meet their program's clinical requirements

Privacy Messaging Fee

The Privacy Messaging fee ($50) is a one-time, non-refundable activation charge that provides a preceptor with a permanent masked email alias.

6. License and Credential Information

Preceptor.Network provides license and credential information for preceptors sourced from publicly available data, including:

• The CMS National Plan and Provider Enumeration System (NPPES / NPI Registry)
• State boards of nursing and their public license verification databases
• The California Department of Consumer Affairs (DCA) license search
• NCSBN Nursys QuickConfirm (where available)
• Other state and federal public records

Where license data is displayed, Preceptor.Network shows the date the information was last retrieved from each source and the source name, so users can assess the freshness of the data. However:

Preceptor.Network does not guarantee the accuracy, currency, completeness, or validity of any license or credential information displayed on the Platform. License data can change at any time (renewals, expirations, disciplinary actions) and there may be a delay between a change at the state board level and its reflection on the Platform.

Students, schools, and clinical sites are solely responsible for independently verifying preceptor credentials with the appropriate state board of nursing before beginning any clinical placement. Preceptor.Network provides verification deep-links to each state's official license lookup page to facilitate this process, but the verification itself is the user's responsibility.

7. Privacy Messaging

The optional Privacy Messaging feature provides preceptors with a masked email alias. Messages sent through the Platform are stored on our servers. We do not sell or share message content with third parties. See our Privacy Policy for details.

8. Prohibited Conduct

You agree not to:

• Use the Platform for any unlawful, fraudulent, or unauthorized purpose
• Harass, threaten, intimidate, bully, or abuse any user, including students, preceptors, and school administrators
• Post or transmit content that is offensive, defamatory, discriminatory, obscene, sexually explicit, or hateful
• Engage in conduct that constitutes discrimination based on race, gender, sexual orientation, religion, national origin, disability, age, or any other protected characteristic
• Impersonate another person or misrepresent your credentials, qualifications, or identity
• Post false, misleading, or intentionally inaccurate reviews, ratings, or profile information
• Solicit users for services, products, or opportunities unrelated to clinical education
• Attempt to access accounts, data, or systems belonging to other users or to Preceptor.Network
• Scrape, harvest, or collect user data from the Platform by any automated or manual means
• Interfere with, disrupt, or compromise the security or operation of the Platform
• Use the Platform to facilitate any activity that violates local, state, or federal law

Preceptor.Network reserves the right to investigate and take appropriate action — including account suspension, termination, and referral to law enforcement — against anyone who, in our sole discretion, violates this section.

9. Limitation of Liability

Preceptor.Network is a matching platform, not a healthcare provider, employer, or educational institution. We are not liable for the quality, safety, or outcome of any clinical placement arranged through the Platform. To the maximum extent permitted by law, Preceptor.Network's total liability is limited to the amount you paid us in the 12 months preceding the claim.

10. Indemnification

You agree to indemnify and hold harmless Preceptor.Network, its officers, directors, and employees from any claims, damages, or expenses arising from your use of the Platform or violation of these Terms.

11. Termination and Content Removal

We may suspend or terminate your account at any time for violation of these Terms or for any reason with notice. You may delete your account at any time by contacting support.

Preceptor.Network reserves the right to remove any user-posted content — including reviews, profile information, messages, and endorsements — that in its sole determination is offensive, inaccurate, misleading, defamatory, discriminatory, harassing, or otherwise violates these Terms of Service.

12. Changes to Terms

We may update these Terms at any time. Continued use of the Platform after changes are posted constitutes acceptance of the revised Terms.

13. Governing Law

These Terms are governed by the laws of the State of Colorado, without regard to conflict of law principles.

14. Contact

Questions about these Terms? Email support@preceptor.network.